![]() If you have used the desktop version Microsoft Project, you already know that it is a full-scale, advanced, project management tool. Project Management Tools Offered by Microsoft Office 365 1. Members are able to work on their favorite browsers and update their tasks as they progress which makes it possible for project managers to make better informed decisions. Being cloud offerings, these tools allow teams with dispersed members to work seamlessly from anywhere and at times that are convenient to them. Microsoft Office 365 accomplishes all of the above and gives users a few options with tools it offers for managing tasks and projects. The project management tool should present all the above features on one platform so that work can be accomplished within one system where team members can get a consolidated view of the status of the project, its risks, communicate and discuss issues, find solutions and implement them all from one place. In a dashboard view all the important components of a project are presented on one page, it gives a consolidated view of tasks and resources, it helps monitoring tasks and makes planning and prioritizing much easier. This is a time saver for project managers who are juggling multiple high priority projects and who want to see if their projects are on track and progressing at an appropriate pace. Project management tool should have easy task management capabilities with the facility to create and assign tasks to team members, set priorities, define statuses and due dates for each and since hundreds of tasks can be part of a project, there should be a way to filter them to see tasks assigned to you, or those with a high priority. It should also allow for collaborative authoring, easy versioning and sharing of documents. Document ManagementĮvery project generates documents and a project management tool must come equipped with a repository to house them, keep them linked to the project and provide safety. The project management tool should have robust communication features that make it easy for the team to connect and collaborate using voice, video or chat to share ideas and resolve issues. Project success is a myth without effective communication between team members. When projects are managed by team members who are scattered over the globe, a cloud- based project management solution makes it possible for everybody to access the project, make updates, flag delayed tasks and track progress. These are some of the features your project management system should have: 1. Considerations for Choosing a Project Management System The key is to find one solution that fulfills your needs based on the features that are most important to you. ![]() ![]() There are quite a few Office 365 (now renamed Microsoft 365) tools out there that can help you in project management, and many of them will do a pretty decent job of helping you and your team members communicate and collaborate effectively, manage tasks and track progress. In either scenario, you need to play catch-up and get acquainted with more tech savvy project management solutions. ![]() Is your business still using excel spreadsheets to manage tasks and projects? Do you have to circulate these documents via email to get your team member’s weekly updates? These are old and outdated methods and frankly even if you do use a Project Management tool, if your solution is not in the cloud, is not available on various devices and is not accessible from anywhere at any time, you are still using an archaic system.
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